This Privacy Policy explains how Setform Ltd collects, uses, stores and protects personal data when you use our websites, including www.setform.com, www.engineerlive.com and www.scientistlive.com, purchase our services, subscribe to our publications or newsletters, register for events, download content, respond to marketing communications or otherwise interact with us.

This Privacy Policy applies to Setform Ltd and its associated publishing and media brands, including EngineerLive and ScientistLive.

Setform Ltd is committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.

Setform Ltd is the data controller responsible for your personal data. 

Setform Ltd 
Suite 3.10, Ellisse by Spacemade 
10 St Bride Street 
London 
EC4A 4AD 

Email: [email protected] 

Depending on how you interact with our business, websites and services, we may collect and process: 

• Identity Data 

• Contact Data 

• Financial Data 

• Transaction Data 

• Technical Data 

• Profile Data 

• Usage Data 

• Marketing and Communications Data 

• Call Recording Data 

We collect personal data directly from individuals through: 

• Website usage 

• Event registrations 

• Publication subscriptions 

• Newsletter sign-ups 

• Advertising enquiries 

• Contact forms 

• Email correspondence 

• Telephone conversations 

• Other business interactions 

We may also receive information from: 

• Analytics providers 

• Payment providers 

• Publicly available sources 

• Industry directories 

• Event organisers 

• Business networking platforms 

• Third-party business information providers 

• Lead generation platforms 

• Other commercial data providers 

In addition to information provided directly by individuals, Setform Ltd may obtain business contact information from reputable third-party business information providers, industry databases, event organisers, lead generation platforms, publicly available sources and other commercial data providers. 

We take reasonable steps to ensure that any third-party data providers we work with operate in accordance with applicable data protection legislation and have appropriate rights and lawful bases for providing such information. 

Information obtained may include: 

• Name 

• Job title 

• Company name 

• Business email address 

• Business telephone number 

• Company address 

• Industry sector 

• Geographic location 

• Professional profile information 

• Other publicly available business information 

We only collect and process information relevant to our publishing, advertising, marketing, event and business development activities and relating to individuals acting in a professional or business capacity. 

We process personal data under one or more of the following lawful bases: 

• Contract 

• Legal Obligation 

• Legitimate Interests 

• Consent (where required) 

Our legitimate interests include: 

• Publishing and editorial activities 

• Advertising and marketing services 

• Audience development 

• Business development 

• Media partnerships 

• Event promotion 

• Customer relationship management 

• Research and analytics 

• Website improvement 

• Business administration 

etform Ltd may send marketing communications relating to its publications, websites, newsletters, eBlasts, advertising opportunities, sponsored content opportunities, events, media partnerships, editorial opportunities, research and other business services. 

Marketing communications may be sent to existing customers, subscribers, business contacts and individuals whose professional roles indicate that our products, services, publications or events may be relevant to them. 

Setform Ltd generally relies upon its legitimate interests to communicate with business professionals regarding products, services, publications, events and opportunities that we reasonably believe may be relevant to their professional role, organisation or industry sector. 

Where consent is required by applicable law, Setform Ltd will obtain such consent before sending marketing communications. 

Recipients may opt out of marketing communications at any time by using the unsubscribe mechanism included within the communication or by contacting us directly at [email protected]. 

Setform Ltd may send sponsored email campaigns, eBlasts and other marketing communications on behalf of advertisers, sponsors, partners and clients where permitted by applicable law. 

The recipient data used for such campaigns may include information provided directly by individuals, information obtained through subscriptions, registrations and other interactions with Setform Ltd, and information acquired from reputable third-party business information providers operating in accordance with applicable data protection legislation. 

In connection with these campaigns, Setform Ltd may collect and analyse engagement data including: 

• Email opens 

• Clicks 

• Content downloads 

• Registrations 

• Enquiries 

• Other interactions 

Where an individual interacts with, engages with or clicks on content within a sponsored campaign and there is an appropriate lawful basis to do so, Setform Ltd may provide the sponsoring advertiser, partner or client with information relating to that engagement. 

Such information may include: 

• Name 

• Job title 

• Company name 

• Business email address 

• Country 

• Geographic region 

• Details of the interaction or engagement 

This information may be shared to enable advertisers, sponsors and partners to follow up on demonstrated interest in their products, services, content, events or marketing initiatives and to measure campaign effectiveness. 

Setform Ltd will only share such information where it believes there is an appropriate lawful basis to do so and in accordance with applicable data protection legislation. 

Calls to and from Setform Ltd may be recorded for: 

• Training purposes 

• Quality assurance 

• Compliance monitoring 

• Security 

• Dispute resolution 

• Service improvement 

• Internal monitoring 

Access to call recordings is restricted to authorised personnel and approved service providers where necessary. 

We may share personal data with: 

• IT providers 

• Hosting providers 

• Email service providers 

• Payment processors 

• Professional advisers 

• Auditors 

• Regulators 

• Event partners 

• Service providers assisting in the operation of our business 

We may also share information with advertisers, sponsors, partners and event organisers where necessary to deliver lead generation, marketing, publishing, advertising, event or promotional services and where there is an appropriate lawful basis for doing so. 

We require all third parties to respect the security of personal data and to process it in accordance with applicable data protection legislation. 

Where personal data is transferred outside the United Kingdom or European Economic Area, appropriate safeguards will be implemented in accordance with applicable data protection legislation. 

We implement appropriate technical and organisational measures to protect personal data against: 

• Unauthorised access 

• Misuse 

• Loss 

• Destruction 

• Alteration 

• Disclosure 

Access to personal data is limited to those employees, contractors and service providers who have a legitimate business need to know. 

We retain personal data only for as long as necessary for the purposes for which it was collected and to satisfy legal, accounting, regulatory and business requirements. 

Business contact information is periodically reviewed to ensure that it remains accurate, relevant and up to date. 

Where an individual objects to processing, unsubscribes from communications, requests removal of their information, or where we determine that information is no longer relevant to our business activities, the information will be deleted, anonymised or suppressed from future communications as appropriate. 

Call recordings will be retained only for as long as reasonably necessary for training, compliance, dispute resolution and service improvement purposes. 

Setform Ltd does not knowingly collect, purchase or process special category personal data through third-party business information providers for marketing or business development purposes. 

Under applicable data protection legislation, you may have the right to: 

• Access your personal data 

• Correct inaccurate personal data 

• Request deletion of personal data 

• Restrict processing 

• Object to processing 

• Request data portability 

• Withdraw consent where applicable 

To exercise your rights, please contact [email protected]

If you are unhappy with how we process your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection matters. 

The Information Commissioner’s Office can be contacted at www.ico.org.uk. 

We would appreciate the opportunity to address your concerns before you contact the ICO and encourage you to contact us first. 

Our websites use cookies and similar technologies to improve website performance, analyse visitor behaviour and enhance user experience. 

Users can control cookies through their browser settings and, where applicable, through our cookie consent preferences. 

Additional information may be contained within our Cookie Policy. 

Our websites may contain links to external websites. We are not responsible for the privacy practices, policies or content of third-party websites. 

We may update this Privacy Policy from time to time. Any changes will be published on our websites. 

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact: 

Setform Ltd 
Email: [email protected]